So far in this series, we have looked at the Functional Business Systems 5-Point Plan and the section on Accounting.
Continuing with our functional business systems 5 point plan, let's talk about admin. This is a HUGE area to cover as administration involves every part of your day to day running of the business.
What is it?
So, to start what is admin? Well the definition, in the business context, is:
"the arrangements and tasks needed to control the operation of a plan or organisation" (source: Cambridge Dictionaries Online).
What does that mean?
To find out what that means, let's look at each of the 5 points of the plan in turn and break down the administrative tasks that might be included for each.
HR functions; e.g. recruitment
Day to day office management
Training; e.g. First Aid
Certifications; e.g. Fire safety
Facilities; e.g. cleaning, building maintenance
Company policy monitoring
Finance management reporting
Communications; e.g. newsletters, advertising
Social Media Management
Phone calls incoming/outgoing
Work assignment; e.g. who does what?
End of shift reporting; e.g. work completed, work in progress
Process control; e.g. Standard Operating Procedures, updates and reviews
Time consuming, isn't it?
The list above is not comprehensive by any means, it is simply a taster - there is a lot more involved with business administration. Did you realise that you actually do all of that? (Or at least most of it!). How much time does all of that take you to do?
Does This Sound Familiar?
I need the weekend to catch up with paperwork!
This office is in a mess - I need some time to sort it out!
I must put a process in place for managing my communications!
My diary is all over the place, I keep double booking!
Finding time to review processes is impossible!
Maybe you have a retinue of staff employed to help you but what if you don't?
If you're using valuable time in managing all of these administrative functions, how much time are you investing in creating the all-important revenue for your business?
It would be nice to have the odd weekend off, or maybe a holiday instead of being swamped by the admin tasks - wouldn't it?
Help is at hand. Call in an expert! To do what you do best, let me do the rest. Contact: Online Office Servicesand free up some of that precious time.
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