The phone has not stopped ringing, there are numerous documents that need to be updated and your email inbox is out of control. Add to this a 'to-do' list that has become unmanageable. You really don't know where to start.
The time has come to delegate - you really need to outsource some of your day to day activity in order to buy yourself some time.
You decide that working with a Virtual Assistant (VA) is the ideal solution, no full time commitment required, pay-as-you-go, no additional investment in equipment, simply a straightforward online transaction.
A few words of advice before you sign up though…
By way of introduction, you may initially decide to assign a short term project to see if you and the Virtual Assistant are a good fit - this is fine and any Virtual Assistant will respect that.
How ever you choose to proceed, be absolutely clear on your objectives.
What is it that you want to hand over to the VA?
What does the end result look like?
What steps are involved in achieving the desired result?
What is your deadline?
A VA will be able to help you work through this but some detail at the start is going to be beneficial to you both.
Then think about your business strategy and future plans:
How many tasks will you eventually hand over?
If you have numerous repetitive or non-value-add tasks that you could pass on - list them.
Once you have a list, prioritise it.
Decide which the most important jobs are and which jobs can wait a while?
How will you phase in any additional work?
It is unrealistic to think that you can simply unload all of your everyday business support (e.g. data entry, CRM, email campaigns, diary management, email management, social media postings, and a host of other jobs) in one go, and you probably wouldn't want to.
You need to be sure that the VA can accommodate you and that you can work together. Talk to your chosen VA, find out what experience he/she has in the kind of work you are asking him/her to perform.
A Virtual Assistant will already have the infrastructure, plus a wealth of knowledge and experience, to organise and manage most types of assignment that you want to outsource. Having gained their experience over a number of years, they are adept at multi-tasking and assimilating to new systems and may even be able to advise you on solutions for making things easier.
Once you are both happy to proceed, as the contractor, your VA will send you a detailed contract to sign that will include the scope of work, timescales, costs, etc.
So now that you've made the decision to outsource, prepare and plan carefully in order to achieve your desired outcome as quickly and as easily as possible. Best of luck and if you would like further information about working with a Virtual Assistant, please get in touch.